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AR 3310 Purchasing Procedures

KPBSD Policy Manual

AR 3310

Business and Instructional Support Operations
PURCHASING PROCEDURES

Purchasing Requisitions/Purchase Orders

  1. Insofar as possible, goods and services purchased will meet the needs of the person or department ordering them at the lowest price consistent with standard purchasing practice.  Vendor responsiveness, maintenance costs, replacement costs, and trade-in values shall be considered when determining the most economical purchase price.
  2. Requisitions for budgeted items shall originate from personnel directly responsible for their use.  All requisitions shall be given proper review for approval or disapproval by the appropriate administrative personnel.
  3. Every transaction between a buyer and seller involving the transfer of property, equipment, or supplies shall be made by purchase order, procurement card, formal contract, or petty cash expenditure.
  4. Purchase orders and formal contracts shall be signed by the Superintendent.
  5. Procurement cards issued in the responsible employee’s name shall be utilized in accordance with parameters set forth in the E 3310a pCard Use Agreement and Guidelines.  Receipts and documentation shall be forwarded to the business office for payment.
  6. The business office or other appropriate administrative entity shall verify the availability of funds.

Quantity Purchasing

Quantity buying shall be effected whenever practicable and feasible in order to achieve an economy of scale in accordance with the total needs of the School District.

(cf.3451 – Petty Cash Funds)


KENAI PENINSULA BOROUGH SCHOOL DISTRICT
Adoption Date: 1/12/2009