Click here to log in
Canvas
Canvas
RSS Feed
District
Gmail
PowerSchool
Power
School
One Stop
One Stop
Apply Now
Apply
Now
Twitter
Twitter
Facebook
Facebook
close menu


Slider Arrow OrangeInstructional Support
close menu

<
>

Section 7

ak dept education

special ed handbook
SECTION 7
POST MONITORING ACTIVITY

Post Review

The monitoring team will leave a draft report with the District during an exit meeting. A final report will follow within 30 days of the exit. The reports shall be a collection of the findings that the team made during the monitoring visit and will include the following:

FINAL REPORTS
Special Education DirectorSuperintendentSchool Board President
  • Special Education Director Final Letter
  • Copy of Superintendent's Final Letter
  • Copy of School Board President's Final Letter
  • Final Entitlement Letter
  • Student List (Confidential)
  • Mini Data Report
  • Meeting Notes
  • Parent Survey Results
  • District Strengths and Needs Report
  • Student Statistical Report
  • Student File Monitoring Report
  • Student Plan of Improvement
  • Student Plan of Improvement Evidence
  • Administrative Statistical Summary
  • Administrative Monitoring Report
  • Administrative Plan of Improvement
  • Systemic Issues
  • Superintendent Final Letter
  • Copy of School Board President's Letter
  • Copy of Sped Director's Final Letter
  • Final Entitlement Letter
  • Mini Data Report
  • Meeting Notes
  • Parents Survey Results
  • District Strengths and Needs Report
  • Student Statistical Report
  • Plan of Improvement Student File Findings (no numbers)
  • Administrative Statistical Report
  • Administrative Monitoring Report
  • Administrative Plan of Improvement
  • Systemic Errors Sheet
  • School Board President Final Letter
  • Copy of Director's Final Letter
  • Copy of Superintendent's Final Letter
  • Parent Survey Results
  • District Strengths & Needs
  • Student File Statistical Summary
  • Administrative Statistical
  • Systemic Errors Sheet

Definition of Activities
  • Final Entitlement Letter – State of Alaska’s funding for intensive students. This letter informs districts how many students were verified for intensive funding. These students must meet the State of Alaska’s intensive funding criteria. Corrective Action is due 30 days from receipt of letter.
  • Director Final Letter – When Plan of Improvement (POI) is due to the State Education Agency (SEA).
  • Superintendent Final Letter – The information that will be provided to the superintendent in regards to the monitoring visit and when Plan of Improvement is due to the SEA.
  • School Board President's Final Letter – The information that will be provided to the school board president in regards to the monitoring visit and when Plan of Improvement is due to the SEA.
  • Student List – Identification list of student files monitored. A confidential list to Director and Superintendent only.
  • Mini Data Report – Break down of statistics by facility, age, grade level, disability, and gender.
  • Meeting Notes – Results of the parent and teacher meetings conducted on site by the SEA. The meeting focuses on providing feedback to the District. The meeting is focused on these three issues: What is working well? What is not working well? What can the District do to fix those things that are not working well?
  • Parent Survey Results – Compiled results of parent survey results returned to the SEA.
  • Student Statistical Summary – An exception report that calculates % of the standards met, partially met and not met.
  • Student Overview Strengths & Needs (S&N) – Overall strengths and needs found by the monitoring team in the file review plus inidual findings of student files. Includes classroom observations. May include facility visit to private schools, treatment center and correctional facilities.
  • Student Plan of Improvement – List of the exceptions found by standard.
  • Student Plan of Improvement Evidence – District’s summarized checklist of corrective actions.
  • Administrative Statistical Summary – An exception report that calculates % of the standards met, partially met and not met.
  • Administrative monitoring review Strengths & Needs – Overall strengths and needs found by the monitoring team in the administrative review.
  • Administrative Plan of Improvement – List of the exceptions found by standard.
  • Systemic Issues/Systemic Errors Sheet - Details the difference between chronic problems and specific errors.
Corrective Actions and Improvement Planning

The District is required to correct 100% of all standards found out of compliance. The District, within 60 days of final report, will do this by submitting a Plan of Improvement that will include the following:
  • Projected Date of Completion
  • Person Responsible
  • Plan of Improvement (POI) for each standard
  • Acceptable Evidence
  • Date Completed
The above items will be discussed over a teleconference with the lead Program Manager and the District person in charge of the Special Education Program.

The Plan of Improvement will likely require a Staff Training Plan to be completed by the District. The Plan of Improvement will also likely require the District to reconvene IEP Teams to complete unfinished or inaccurate work. Details of Corrective Actions will be presented to the District and discussed prior to submission of any evidence. The District Special Education Director/Coordinator and the EED Special Education Program Manager will decide on the dates and acceptable evidence to be provided to EED. Finally, a copy of the evidence will be submitted to the EED to bring the monitoring to a close.

The Superintendent will then receive a "Close Out" letter indicating that the compliance monitoring has been completed. All corrective actions identified in the Plan of Improvement have been satisfied and the monitoring of this district is completed.

District Students who may receive services in private schools, correspondence, or correctional facilities may also have their files reviewed (dependent upon random selection). These student files will be monitored using the same standards as noted above. Students file reviews will be reported to the District in the reporting manner described above.

You are currently using:  

We apologize, but your browser is not fully supported by the KPBSD website, therefore some features may not work as intended. Please upgrade to the most recent version of any supported browser below to ensure an optimal browsing experience.