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Section 5

ak dept education

special ed handbook
SECTION 5
ALASKA’S PROCEDURES FOR DETERMINATION SETTING
  1. Criteria for determining the status of Local Education Agencies
    1. Audit findings

      Did the district meet the EDGAR requirements?
      EDGAR Audit- Quarterly Reports & Final Reports

    2. Timely correction of identified non-compliance

      Did the district correct noncompliance within one year?
      Noncompliance can be identified through:
      • Monitoring
        • Student File Review
        • Administration Policy and Procedure Review
        • Focused
        • Fiscal
        • Complaints

    3. Timely and Accurate Data

      See document located in Appendix M - Criteria for determining whether data are valid, reliable, and timely

    4. Procedural Compliance Indicators

      Did the district demonstrate substantial compliance with procedural compliance indicators?

      2007 - for 2005-06: Indicator 12

      2008 - for 2006-07: Indicator 9, 10, 11, 12, 13
      • The district demonstrated substantial compliance by ensuring that Part C to B transitions for children occurred timely 95% of the time.
      • For districts with compliance less than 95%,
        • the districts will submit a plan for improvement within 60 days of receipt of this determination and will correct this noncompliance within one year from receipt of this determination.
          • For FY 07 only-Districts with compliance of 90% to 94% will be acknowledged as having a high level of compliance and will be made aware of the State’s expectation that the district will meet 100% compliance in the future.
      • For districts with cell sizes of fewer than five students, the state will examine corrective actions and improvement activities and will consider the districts for focused monitoring.

    5. Student and System Results Indicators

      Did the district meet the state target on three of the five student and system results indicators?

      2007 - for 2005-06:

      Indicators 1, 2, 3b, 5a, 6a

      For school districts with cell sizes of fewer than five students or have a not applicable (n/a) for any of the student and system results indicators, the district’s performance for each of the results indicators will be individually examined by the state.

  2. Determining the status of Districts
    1. Meets Requirements (MR) (all conditions below must be met)
      1. District has no audit findings, and
      2. District has no uncorrected noncompliance, and
      3. District met all three components for having timely and accurate data, and
      4. District has performance of 95% ** or more on procedural compliance indicators, and
      5. District has met the State targets for three of five student and system results indicators.
    2. Needs Assistance(NA)
      1. Districts have no audit findings, and
      2. Districts have no uncorrected noncompliance, and
      3. District has met one or more of the three components for having timely and accurate data, and
      4. Districts have performance of 75% or more on procedural compliance indicators, and
      5. Districts have met the State targets on two or fewer of the five student and system results indicators.
    3. Needs Intervention (NI)
      1. District has unresolved audit findings, or
      2. District has uncorrected noncompliance, or
      3. District has not met any of the components for having timely and accurate data, or
      4. Districts with performance of less than 75% on procedural compliance indicators, and
      5. Districts have met the State targets on two or fewer of the five student and system results indicators.
    4. Needs Substantial Intervention (NSI)

      (Districts must have been in Needs Intervention for 3 consecutive years or)
      • District has unresolved audit findings and/or
      • District has uncorrected noncompliance and/or
      • Districts with performance of less than 25% on procedural compliance indicators, and
      • District has not met any of the components for having timely and accurate data, and
      • District has not met the State targets on all of the student and system results indicators.

        NOTES: **Districts with performance on procedural indicators of 95% or greater are considered to demonstrate substantial compliance and will be encouraged to meet the 100% compliance target in the future. Districts with compliance of 94% to 90% are considered to demonstrate high compliance and will be reminded that the expectation is to improve compliance the next year to reach the 100% compliance target.

      1. Procedural Compliance Indicators: For districts with cell sizes of fewer than five students, the state will examine corrective actions and improvement activities and will consider the districts for focused monitoring.
      2. Student and System Results Indicators: For school districts with cell sizes of fewer than five students or have a not applicable (n/a) for any of the student and system results indicators, the district’s performance for each of the results indicators will be individually examined by EED.
      3. The State retains the right and responsibility to examine district performance in any of the five areas individually based on specific and individual district circumstances.

        Please see Appendix M for sample form

  1. Criteria for determining whether data are Valid, reliable and Timely

    Data examined against the criteria are those collected and reported to the state for Section 616, (Supplemental Workbook) Section 618, and fiscal reports.

    Definitions:

    Timely Data -Timely data submission is vital.

      • Submissions of Section 616, Section 618 data, and fiscal report data are on or before the State Department of Education & Early Development and Federal deadlines.
      • Re-submission of data are received on or before the deadline

    Complete data that passes edit checks - Complete data that passes the state edit checks are necessary to be valid and reliable reporting.
      • There are no missing data or placeholder data.
      • Data submitted are for all students and personnel in the district.
      • Data submitted to the state do not have missing cells or internal inconsistencies.

    Accurate Data - Data must be valid and reliable to demonstrate accurate performance.
      • Data are from the correct reporting period.
      • Collection and reporting of data demonstrate accurate use of the instructions.
      • Calculations are correct.
      • Data are consistent with 616, 618, and fiscal definitions

    Please see Appendix M for sample form

LOCAL DETERMINATION LEVELS

All districts will receive, on a yearly basis, a letter with their determination status, the determination rubric, and the district profile.

MR = Meets Requirements NA = Needs Assistance NI = Needs Intervention NSI = Needs Substantial Intervention

Monitoring ActivitiesTechnical AssistanceImprovement ActivitiesIncentive or Sanctions
MRNo changes to compliance monitoring scheduleDistrict may receive technical assistance (TA) on general areas of needDistrict may receive recommendations for improvement in certain areas of need.Districts will receive a letter of recognition from EED.

Districts may publish the results of their determination.
NANo changes to compliance monitoring schedule.On-site TA if district is on the schedule for an on-site monitoring visit in the year an NA determination was issued.

If not on monitoring cycle that year, district may receive TA calls in areas where it did not meet requirements, or on areas specific to the indicator(s) where district did not meet state target.

District may receive recommendations for improvement in certain areas of need.

Add a breakout to the director’s conference to address NA districts or statewide systemic issues.

Provide a forum for exchange of information of information across NA districts direct training.

Make informational resources available to districts that are in NA, including electronic resource communities including National informational and technical assistance centers.
Three consecutive years under NA status may move district to NI status.

Two consecutive years in NA may trigger the district to be identified as high risk and conditions may be imposed on their use of funds.

34 CFR 300.604 (a)(3)

NIDistrict will receive focused monitored intervention on the issues that resulted on this determination. Focused monitoring may be on-site or on alternate format.

District will receive recommendations for improvement in any area that was considered NA (in the case there are areas rated as NA).

District will prepare and implement a plan of improvement that will be evaluated by EED for approval.

EED will provide advice or assistance in defining strategies toward moving from one status to another.

EED will partner districts to form mentor relationships for districts in need of intervention.
Three consecutive years under NI status may move district to NSI status.

Three consecutive years under NI will trigger a corrective action plan and the district may have the Part B funds withheld (move to NSI status).

34 CFR 300.604 (b)(2)(v)
NSIDistrict will receive focused monitored intervention in the issues that resulted on this determination.

Will trigger an inquiry on status of district under general education.

Internal control assessment, evaluate the administrative abilities of the district to carry out its responsibilities.

District will receive recommendations for improvement in any area that was considered NA (in the case there are areas rated as NA) apart from the NI area(s)

Technical assistance in areas that need more attention.
District will implement Corrective action plan.

Peer TA for districts that are struggling.
Part B funds withheld or recovered.

34 CFR 300.604 (b)(2)(v)

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