Field Trip Policies and Forms
For all field trips, please read policies:
- BP 6153 School-Sponsored Trips
- AR 6153 School-Sponsored Trips
- BP 3541.1 School-Related Trips
- AR 3541.1 School-Related Trips
For field trips which include a Special Needs student:
Field Trip Required Forms:
Form | Routine |
Extended |
Out-of- |
E 6153(a) Preliminary Field Trip Preparation (10 months in advance for Out-of-State; 18 months in advance for international) |
No |
No |
Yes |
E 6153(c) Field Trip Information Form | Yes |
Yes |
Yes |
E 6153(d) Verification of Field Trip Information | Yes |
Yes |
Yes |
E 6153(e) Field Trip Questionnaire | No |
Yes |
Yes |
E 6153(f) Student Indemnification Statement | Yes |
Yes |
Yes |
E 6153(g) Student Behavior Contract | No |
No |
Yes |
E 6153(h) Chaperone/Volunteer Indemnification Statement | Yes |
Yes |
Yes |
Volunteer Screening Process for chaperone background check | Yes |
Yes |
Yes |
E 6153(i) Permission to Travel Outside the United States (only if trip is international) |
No |
No |
Yes |
E 3541.1(a) Driver Registration Form (if students are being driven) |
Yes |
Yes |
Yes |
E 3541.1(b) Private Vehicle Transportation Safety Check (if being driven in private vehicle) | Yes |
Yes |
Yes |
E 3541.1(c) Booster Seat Safety Check (depending on size of student) |
Yes |
Yes |
Yes |
E 6153.1(a) Field Trip Participation Consent Form for Medically Fragile/Intensive Needs (if needed) | Yes* |
Yes* |
Yes* |
E 6153.1(b) Field Trip Accommodation Plan; Students with Medical Needs (if needed) | Yes* |
Yes* |
Yes* |
Flight Itinerary | No |
Yes* |
Yes |
Daily Itinerary | Yes |
Yes |
Yes |
List of contacts including cell phone of teacher chaperone(s) | Yes |
Yes |
Yes |
List of certified teachers that will be chaperoning | Yes |
Yes |
Yes |
List of chaperones that will be the same gender as students they supervise | Yes** |
Yes** |
Yes |
All chaperones will need a background check |
Yes |
Yes |
Yes |
Insurance summary | Yes |
Yes |
Yes |
Due to safety concerns, no 9-15 passenger vans may be used. 8-passenger (or less) mini vans are allowed. | Yes |
Yes |
Yes |
* Special needs/medically fragile student(s) only ** If overnight, only |
Note: All forms for out-of-state or international field trips should be submitted to the Assistant Superintendent of Instructional Services for approval after they are approved by the site administrator.