AR 1240 Organizations Supporting Student Activities

KPBSD Policy Manual

AR 1240

Community Relations

Requests for recognition as a student support organization shall be submitted to the principal and shall contain:

  1. The name of the organization.
  2. The date of application.
  3. Membership qualifications.
  4. The names, addresses and phone numbers of all officers.
  5. A brief description of the organization's purpose.
  6. The signature of the representative who submits the request for authorization.
  7. Evidence of non-profit status and/or liability insurance.

(cf.1330 - Use of School Facilities & Properties)

Authorizations shall be automatically renewed each year per receipt of current information. 

Any program, fund-raiser or other activity shall be authorized and conducted according to Board policy, administrative regulations and school rules.  Announcements of events and related parent/guardian permission slips shall clearly indicate that the activity or event is sponsored by the organization, not by the school or District.

(cf. 1325 - Advertising and Promotions)
(cf. 3541.1 - Transportation:  School-Related Trips)

For those groups operating within the District (not a stand-alone, non-profit group), funds raised and used will be co-operatively managed by the organization’s executive committee and the school administrator.

School connected organizations must submit an annual financial statement showing all expenditures and all income from fund raisers.  These are compiled at the school level and reported to the Superintendent.  School connected organizations automatically grant the district the right to audit their financial records at any time, either by district personnel or by a CPA.


Adoption Date: 11/05/2018