AR 3541.1 School-Related Trips

KPBSD Policy Manual

AR 3541.1

Business and Instructional Support Operations

Trips by School Vehicles

Activity vehicles/vans will be in compliance with state laws and District regulation.  Per BP 3541.1, no 9 to 15-passenger vans are allowed. Eight passenger (or less) mini vans are allowed.


  1. Drivers shall be at least twenty-one (21) years old and possess a valid appropriate driver's license.
  2. Drivers shall follow all state traffic laws including a required ten (10) minute rest stop every two hours.
  3. Drivers will conduct a pre and post trip safety and maintenance check of vehicles, including an operating check of tire pressure, turn signals, brakes, mirrors, windshield wipers, lights, oil level, oil pressure, fan belts, and gas tank.
  4. Drivers must be free from the effects of alcohol, drugs and medications that may impair driving ability when operating activity vehicles.

Activity Vehicles

  1. Activity vehicles shall have the following equipment on board:
    1. Free standing reflectors
    2. Five pound fire extinguisher
    3. First aid kit
    4. Tire chains
    5. Tow straps
    6. Emergency procedures guide
  2. Activity vehicles shall not be loaded beyond their capacity.
  3. Each school shall be responsible for regular vehicle maintenance and upkeep.  A trip log and a maintenance log shall be kept for each activity vehicle.


Trip plans, including designated overnight stops, must have prior approval from the principal.  The principal shall be notified of any deviation from the trip plan.

These requirements are considered minimum and principals may add requirements depending on the time of year and road conditions.


Revised: 05/06/19